Privacy Policy

Last updated: July 17, 2026

At Wolfpack Brotherhood, we value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, process, store, and minimize your information in compliance with the General Data Protection Regulation (GDPR) and other privacy guidelines.

1. Data Collected & Processed

We only collect and process personal data that you voluntarily provide to us when interacting with our site. This includes:

  • Contact & Schedule Information: Your name, email address, and phone number, which are collected when you request a conversation or book a call via our Calendly integrations.
  • Newsletter Subscriptions: Your email address, which is collected when you subscribe to our weekly practices.
  • Reflections: Free-text emotional responses, thoughts, and reflections that you voluntarily submit through our anonymous reflection forms.

2. Data Minimization & Security

We respect the principle of data minimization. For reflection submissions, IP addresses are never logged, ensuring that your emotional reflections remain completely anonymous. To ensure we do not hold your data indefinitely, all anonymous emotional inputs in our reflections table are automatically and completely purged after 12 months.

3. Data Storage

All data collected directly by the Wolfpack Brotherhood is stored securely in a PostgreSQL database hosted on our self-hosted Coolify instance. We implement appropriate technical measures to prevent unauthorized access, alteration, or deletion of your information.

4. Database Tables & Processing Details

Our data schema organizes information into specific database tables. We process and store data within the following tables:

  • leads: Stores booking and intake records, including names, contact details, and scheduling stage. This includes tracking columns such as noshow_at (indicating when a booking was missed) and recovery_sent_at (indicating when a recovery email was dispatched).
  • subscribers: Stores email subscription records, including metrics like the emails_received count to manage the delivery sequence of our weekly practice newsletter.
  • reflections: Stores anonymous emotional inputs and responses. As detailed above, IP addresses are never logged in this table, and records are purged after 12 months.
  • referral_codes: Stores attribution tracking and referral relationships to identify how members are referred to the brotherhood.

5. Third-Party Integrations

To provide our services, we integrate with trusted third-party service providers. These integrations are detailed below:

  • Calendly: Used to schedule peer support conversations and intake bookings.
  • Resend: Used to deliver transactional emails and weekly newsletter updates.
  • Umami: We use a self-hosted, cookieless, privacy-first analytics instance of Umami to track page views and interactions. Umami does not set cookies or capture any identifying or personal information.
  • Meta Pixel: We use the Meta Pixel tracking pixel strictly for marketing and advertising attribution. This integration is strictly consent-gated and will not load or run until you explicitly accept our cookie notice banner.

6. Your Rights under GDPR

If you are residing in the European Economic Area (EEA), you have the following rights regarding your personal data:

  • The right to access the personal data we hold about you.
  • The right to rectify and correct any inaccuracies in your personal data.
  • The right to request the complete erasure (deletion) of your personal data (the right to be forgotten).

If you wish to exercise any of these rights, please contact us directly at the email provided below.

7. Contact Information

If you have any questions about this Privacy Policy, your data rights, or how we process your information, please contact us at:

Email: mail@wolfpackbrotherhood.com